Privacy Policy

ASSOCIATION OF CORPORATE COUNSEL
PRIVACY POLICY

The Association of Corporate Counsel (ACC) is committed to the protection of your personal information. This Privacy Policy sets out the basis on which we collect and use personal information about you as part of our business activities.

This Privacy Policy describes in detail who is responsible for the personal information that we collect about you, what personal information we collect, how we will use such personal information, who we may disclose it to and your rights and choices in relation to your personal information.

In this Privacy Policy where we use the words personal information we use these words to describe information that is about you and which identifies you. Section 2 below sets out the personal information we collect in more detail.

Special notice to our members in Australia: All members of ACC will also be members of ACC Australia (also known as Australian Corporate Lawyers Association or ACLA), and all personal information provided by our Australian members will be shared with ACC Australia. If however, you wish to not have your information shared with ACC Australia, please contact membership@acc.com, and in doing so, please understand that your access to information, services and membership benefits will be limited. You may review ACC Australia’s privacy policy here.

1. Who is Responsible for the Personal Information that we Collect?

For the purpose of data protection law, Association of Corporate Counsel is the data controller in respect of the personal information that we collect and use as part of our business activities. This is because we dictate the purpose for which your personal information is used and how we use your personal information.

In certain instances, an entity related to the ACC, such as a local chapter, may act as the data controller. For example, if the ACC Europe collects or uses personal information for its purposes, then ACC Europe will act as the data controller.

2. What Personal Information do we Collect?

While some of the information collected is required for membership or business engagement purposes, other information is voluntarily given by the individual. The type of personal information that ACC may collect could include, but not limited to, the following:

• Your full name, address, phone, fax and email contact information
• Your practice areas
• Law school name and graduation date
• Years of practice
• Legal bar association
• Information about your employment such as employer name, title, address, the industry of your employer, and size of your legal department
• Payment information
• Dietary preferences and requirements
• Photos
• Preference information, such as the communications you receive from us
• Information you provide to us for the purposes of attending meetings, events, webinars and other programs
• Any other information relating to you (or other individuals) which you may provide to us

If you are providing personal information to us relating to a third party, you confirm that you have the consent of the third party to share such personal information with us and that you have made the information in this Privacy Policy available to the third party.

Sensitive or Special Categories of Information

Some countries consider some personal information particularly sensitive or special. ACC only collects this data when voluntarily given by the individual, such as for processing CLE/CPD when necessary, and for statistical purposes only. ACC does not share this information with third parties for direct marketing purposes. Such information may include the following:

• Date of birth
• Jurisdictions in which you are licensed to practice law
• Ethnicity, nationality, gender and other demographic information

Website Usage Information

We collect information when you provide it to us, such as when you use the “contact us” feature on the website or otherwise communicate with us (such as by email or via our social media pages).

ACC collects certain information automatically when you use the website, such as the IP addresses and domain names of visitors, browser type, history of pages viewed and other usage information about your use of the website. We collect this information for site administration purposes, such as to analyze this data for trends and statistics. We may share statistical or aggregated non-personal information about our users with advertisers, business partners, sponsors and other third parties. This data is used to customize our website content and advertising to deliver a better experience to our users. Please see the section below on cookies for more information.

3. How do we obtain your Personal Information?

As noted above, we collect information from you in the course of your use of the ACC website, products and services. For example, we collect information from you when you enroll as a member. We collect information from you when you contact or communicate with us (including through the website, by email or otherwise). We also collect your personal information while monitoring the ACC website, products and services. We gather information about you when you provide it to us, or interact with us directly, for instance engaging with our staff or registering for an event. We may also in certain cases collect or receive information about you from other sources, such as from an administrative user in your organisation in order to create a member account for you.

4. How do we use the Personal Information we Collect?

ACC collects personal information for the following principal purposes. We have also set out below the legal basis (as set out in data protection law) that we rely on to justify this use of your personal information.

5. Who do we share your Personal Information with?

ACC reserves the right to disclose and/or transfer personal information to a third party, if ACC has reason to believe that disclosing personal information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) our rights or property, other website users or anyone else who could be harmed by such activities. Additionally, ACC may disclose personal information in response to a subpoena, warrant or other court order, or when we believe in good faith that a law, regulation, subpoena, warrant or other court order requires it – or authorizes us to do so – or to respond to an emergency situation.

ACC reserves the right to disclose and/or transfer personal information to a third party in the event of a proposed or actual purchase, sale (including a liquidation, realization, foreclosure or repossession), lease, merger, amalgamation or any other type of acquisition, disposal, transfer, conveyance or financing of all or any portion of ACC, or of any of the business of ACC or a chapter/division thereof, in order for you to continue to receive the same products and services from the third party.

We may share information with other ACC chapters and affiliated entities, such as between the ACC and ACC Europe. See more information with respect to such transfers under the section entitled “Transfer of Personal Information Across Borders.”

We may share your information with personal advisors, such as accountants and lawyers, who assist us in carrying out our business activities.

ACC may share personal information with third parties engaged to assist ACC in providing services to you or to carry out one or more of the purposes described above. These service providers are prohibited from using your personal information for any purpose other than to provide this assistance and are contractually required to protect personal information disclosed by ACC and to comply with the general privacy principles described in this Privacy Policy. For example, we share your information with service providers, contractors and sub-contractors to help us provide the website, products, events and services. For example, we may use a service provider to process payment information, manage our events, provide analytics or use third party software to manage our customer relationship management (“CRM”) system. When we use service providers we provide limited access to your information so that such service provider can perform the tasks on our behalf.

In addition to the uses and disclosure of personal information noted above, personal information of ACC members and registrants at our events may be shared with the following entities when we have obtained your consent prior to such disclosure:

• When you have provided consent, we share your limited information, including personal information, as described at the time of consent, such as when you authorize a sponsor of one of our events to contact you with information about the sponsor’s activities. For example, personal information of registrants of ACC's educational programs, including ACC Webcasts, the Corporate Counsel University, and the Annual Meeting may be shared with sponsors of these meetings for promotional purposes if you have consented to such sharing. You will also have the option to opt-out of sharing this information when you register for the programs. The information provided will contain the name, title, company and mailing address of all meeting attendees.
• With your consent, ACC sells member mailing information through a third-party vendor. Only members’ name, title, company and mailing address are included on these lists. Any member may remove themselves from such mailing lists by contacting the ACC Membership Department at membership@acc.com or by calling +1.202.293.4103 x360. If you do not want to make a long-distance phone call, please email us with your contact information and best times to reach you, and we will contact you as soon as it is practical.
• ACC chapters/divisions are prohibited from distributing or selling member mailing lists. This includes email addresses, phone numbers and fax numbers. ACC maintains this policy so unwanted companies, vendors or law firms will not solicit chapter/division members. If a vendor or sponsor wants access to a mailing list of any chapter/division for solicitation purposes, they should be instructed to contact the headquarter office. They will be subject to the mailing list policy as stated above.

If you choose not to provide ACC with your personal information, you may still visit most of the ACC website. However, you may be unable to access certain options, offers and services and you may be unable to take advantage of certain ACC benefits or membership.

6. Authoring Resources or Speaking at Programs

If you choose to author a written resource or speak at a program (both live and broadcasted over the internet), you will generally be required to provide a biography of your professional experience. ACC owns and maintains the copyright of the written resource, recordings of the programs and any subsequent written materials provided with program, including the submitted biographies. ACC reserves the right to make any and all written resources and programs with associated written materials available to the public at large without permission of the authors or speakers.

7. Transfer of Personal Information Across Borders

ACC is a global organization, headquartered in the United States. We may allow your personal information to be shared with our related entities or third-party service providers based both within the United States and in other countries. This may entail a transfer of your information from a location within the European Economic Area (the “EEA”) to outside the EEA, or from outside the EEA to a location within the EEA. Please see the section entitled ‘Who do we Share your Personal Information with’ for more detail on how the information may be shared with ACC related entities and third party service providers.

When we provide your personal information overseas, we do so in connection with providing you with member benefits, requested information or services or as required or authorized under law. It is possible the overseas entities, which we share your information with, may not be subject to foreign laws that provide the same level of protection of information as your country of residence or employment, or may not be subject to any privacy obligations. Overseas entities may be required or compelled to disclose your personal information to a third party, such as an overseas authority. Where we transfer information outside of the EEA, we will implement appropriate measures to ensure that your personal information remains protected and secure in accordance with applicable data protection laws. For example, we will implement EU standard contractual clauses (as contemplated by Article 46(2) of the European Union’s General Data Protection Regulation) between the ACC related entities that share and process personal data. Where our third party service providers process personal data outside the EEA in the course of providing services to us, our written agreement with them will include appropriate measures, usually standard contractual clauses. For more information about the measures in place, please contact us (see section below ‘Contacting ACC with Questions, Concerns or Complaints').

Unfortunately, the transmission of information via the internet is not completely secure. Although we use reasonable efforts to protect your personal information, we cannot guarantee the security of your personal information transmitted to our website and any transmission is at your own risk. Once we have received your personal information, we will use reasonable and appropriate procedures and security features to try to prevent unauthorized access.

8. Your Rights, including Removing, Correcting or Updating Personal Information

If you change your mind on how ACC discloses or uses your information, or wish to access, correct or update personal information (such as your address), we will endeavor to correct, update or remove the personal data you give us.

THE BELOW TABLE APPLIES TO INDIVIDUALS LOCATED IN THE EUROPEAN UNION (EU) AND EUROPEAN ECONOMIC AREA (EEA) ONLY: You have certain rights with respect to your personal information. The rights may only apply in certain circumstances and are subject to certain exemptions. Please see the table below for a summary of your rights and who to contact to exercise them.

9. How Long will we Keep your Personal Information?

We will keep your personal information for the period of time that you are a member of the ACC or one of its chapters or divisions and for 10 years after you cancel your membership.

10. Links to Other Websites

ACC's website may contain links to other sites such as ACC's Alliance Partners or relevant legal services sites. These sites are not controlled by ACC and ACC is not responsible for any content contained on any such website. We are not responsible for the privacy practices employed by other sites, and the privacy practices employed by such sites may not be the same as ACC’s practices. As with our website, you should become familiar with any external party's privacy policy before visiting and/or providing any personal information through any such site.

ACC may terminate access for content providers or community participants who are found repeatedly to provide or post protected material without necessary rights and permissions.

11. Cookies

ACC uses cookies to manage our website and email programs. A cookie is a small file placed on your computer when you visit a website. Cookies are used to store information to manage your website experience such as your type of web browser. A cookie can also store preference information to customize your website experience.

Cookies help us understand how consumers use our websites and emails so we can design better services in the future. Web browsers can be adjusted to disable cookies. However, ACC may not be able to provide you with all the service or functionality you require on the ACC website if you choose to disable cookies.

You may also remove cookies from your browser. The cookie ACC has loaded onto your browser is called *acc.com. Please refer to your browser’s help menu for instructions.

12. Contacting ACC with Questions, Concerns or Complaints

Should you have any questions, concerns or a complaint about this Privacy Policy, please contact ACC’s Office of General Counsel at +1.202.293.4103 x456, privacy@acc.com, or via mail at 1001 G Street NW Suite 300W Washington, DC 20001 USA. If you do not want to make a long-distance phone call, please email us with your contact information and best times to reach you, and we will contact you as soon as it is practical.

You are entitled to make an anonymous complaint or inquiry in relation to this Privacy Policy or your privacy rights; however, we may require you to identify yourself if required by law or it is impracticable for us to deal with your matter otherwise.

We will acknowledge receipt of any complaint within five business days and will endeavor to provide you with a written response within 30 days of receipt of your complaint. There may be instances where this is not possible due to the contents of the complaint. In such circumstances, we will respond to your complaint in a reasonable and practical time.

If you are not satisfied with the outcome of your complaint, ACC will be happy to provide you with contact information for the appropriate authorities in your jurisdiction. Additionally, many jurisdictions allow for private rights of action.

13. ACC Website and Communications Terms of Use

Please refer to ACC’s Terms of Use on all issues related to accessing, posting and sharing information through ACC’s website and communication services.

14. Changes to our Privacy Policy

Any material changes to the privacy policy will be posted on this page. The updated Privacy Policy will take effect as soon as it has been updated.

This Privacy Policy was last updated as of 11 May 2018.