Policy on Inactive Chapters

RUNNING YOUR CHAPTER-POLICY ON INACTIVE CHAPTERS

(Adopted by the Executive Committee January 11, 1991)

ACC strives to support all of its chapters to ensure the members are receiving member benefits locally. When a chapter fails to provide services to its member it reflects poorly on both the chapter and ACC. ACC does lose members due to an unresponsive chapter. When there ceases to be any real activity within a chapter it is necessary for ACC to intervene to ensure the members' expectations are being met.

A chapter will be considered inactive if it fails to provide all of the following:

1. Hold at least four events per fiscal year including an annual meeting and election.
2. Are represented at a minimum of an ACC Board meeting, Chapter Presidents' meeting and/or ACC's Annual Meeting.
3. Maintain a succession system.
4. Submit all required reports to ACC Headquarters.
5. Provide ACC Headquarters with the information required for the preparation of ACC's tax return.
6. Fail to comply with ACC's requirements for active chapters.

Steps To Be Taken If A Chapter Becomes Inactive

ACC Headquarters monitors chapter activities by being copied on reports, newsletters and program announcements.

• If a quarter passes without any indication of a chapter's activities, ACC Headquarters will call the chapter. The purpose of this call is to inquire of conditions that may be affecting chapter activities and to offer assistance.

• If a second quarter passes without discernible chapter activity the Vice President of Membership & Chapters will write the chapter president and copy the President. A chapter team member will try to attend a chapter board meeting or other event to see if the chapter can be revitalized.

• At the end of three quarters without activity, rebates are automatically suspended and the Chapter President is sent a notice from the Vice President, Member & Chapter Relations that unpaid rebates will revert to the ACC treasury unless the chapter becomes active within 3 months. In addition, a mailing is sent to all chapter members soliciting volunteers to reorganize the chapter. The Vice President, Member & Chapter Relations is authorized to expend a reasonable amount of funds to revitalize an inactive chapter upon a showing of interest on the part of members of that chapter. This authority is limited to the amount of suspended rebates for the chapter.

• If after three months these efforts fail, the chapter is disbanded and its bank account is closed and the balance placed in the ACC treasury.

Suspension Or Revocation Of Chapter Charter

The ACC Board may revoke or suspend the charter of any chapter for its failure to adhere to the policies and procedures contained in the manual or otherwise adopted from time to time by the ACC Board for the appropriate governance of the chapters.